MANCOSA invites South African unemployed graduates to apply Office Administration Internship Programme 2024.
Are you looking to gain valuable experience in the professional world? MANCOSA is offering an Office Administration Internship! This internship will provide you with hands-on experience in a variety of administrative tasks, from managing daily operations to assisting clients.
You’ll learn essential skills like communication, organization, and time management, all while contributing to a dynamic and growing company. If you’re a highly motivated individual with a keen eye for detail, this internship is a perfect way to launch your career in office administration.
Responsibilities:
● Answering the telephone and directing the call to the relevant person/department
● Taking detailed messages if somebody is not available
● Making sure the office is tidy; blinds are open when the domestic worker is not in
● Assisting walk-in clients/offering tea/coffee when clients are at the office for meetings
● Assist with general queries/info
● Coordinating Courier requirements
● Checking e-toll balance every week and ensuring payments are done when the account is low
● Signing for parcels
● Managing office cleaning consumables and Refreshments (Tea, coffee, Sugar, Milk) send a list of items required to G.M. to buy
● Filing, copying, scanning
● Making sure all forms are updated with relevant information
● Laminating of contact sheets for all clients
● Updating and maintaining an inventory of office equipment for insurance purposes
● Meeting minutes
● PA tasks for the GM (calendar updates, meeting reminders, etc.)
● Logging calls for offsite/content
● Monthly recons for GM’s company credit card
● Monthly petty cash recons, managing and maintaining Petty cash
● Weekly claims for GM’s expenses
● Monthly Fuel recons for all vehicles in the region
● Changing of alarm/access codes every second month or when necessary
● Diverting calls to GM’s cell after 5 pm every afternoon
● Making sure everybody who uses a company Vehicle signs out the vehicle when they take it and signs it back in when they return it
● Updating of installation list/calendar as soon as PMs send through the request
● Sending an installation list/calendar monthly to G.M – 28th of the month
● Requesting quotes/ordering equipment from relevant suppliers for staff when needed/requested
● Ordering stationery for all staff
● Booking in all company vehicles for services and doing payment requisitions, as per processes in place
● Assist with the planning and coordination of the region’s Social events
● Assist with stock control when necessary
● Manage and maintain a staff and visitor register
● OHS for the region – complete all required documentation as per requirements
● Managing and maintaining a calendar for the boardroom
● Sending a daily attendance report to HR
● Assisting with HR requirements as and when required
Requirements:
● Proactive
● High energy
● Extrovert
● Goal driven
● Motivated
● Honest
● Time driven
● Punctual
● Excellent telephone etiquette
● Social (people’s person)
● Attention to detail
● Applicants must have a valid car license and own a vehicle
How to apply
